Moving office takes a lot of planning and preparation, but it also presents opportunities to become more streamlined as a business.
Read on for five tips when moving business premises.
1) Get on the Cloud
Are you still using local servers when you could (should!) be on the Cloud? If you’re moving in the next two to three months, you have time to consider a fully fledged crowd migration. Speak to your MSP or your IT provider to see what can be moved and whether or not you actually need to be lugging all those servers in a van across town to your new office.
2) Upgrade your Phone System
Are you still using an old system which probably relies on ISDN lines? If so, consider a Cloud-based phone system like 3CX, which you can have set up before you move. It gives you complete flexibility, security and control, so you won’t need to think about unplugging and moving any of your old equipment to your shiny new offices.
3) Ditch the Paperwork
If you rely on a lot of paperwork and outdated business processes, moving office could be a perfect opportunity to take stock of what you are actually transporting. For instance, if you’re taking care of a whole load of paper boxes from accounts that you’re not sure you can throw out, take the time to analyse why you need them and how you can reduce your paper reliance when you move. It could be a good opportunity to speak to a provider who can perhaps get them all scanned it, get them moved to a document management system, or even upgrade your accounts package as a whole. You probably don’t need to be hauling half of the things you’re moving across town.
4) Access Control
Is access to your building restricted sufficiently or do you just dish out key codes for everybody to get in? Well, if you’re moving and you don’t have a provision for that, now’s the time to speak to a security consultant or your IT provider and see whether or not you can use solutions such as retina scanning, pass cards, or a variety of other measures that can actually integrate into your phone system. If you’ve got separate platforms that people are having to use to gain access to the building, now’s the time to consider what’s available.
Although there are a whole host of cameras available, there are probably only a few that you should consider, mainly ones that integrate with your network, and ones that are available to access no matter what device you’re using. Speak to a provider who can integrate your CCTV system with your IT platform. It’s important to know that anything you do from this point forward should be with integration in mind.
Your priority when moving office should always be travelling light. There is a reason we are moving everything to the Cloud, and that’s so we don’t have to carry everything around. The more you can streamline your business processes before you move, the better.
If you’re moving premises and need advice on how it might impact your IT operations, speak to our support desk to find out how Microbyte can help.